Please select the blue links to view the relevant policy

BIODIVERSITY - Policy
Under the Natural Environment and Rural Communities Act 2006 there is a duty on public authorities in England, including Parish Councils, to have regard to conserving biodiversity as part of their policy or decision making. This was further strengthened by the Environment Act 2021 so public authorities must now consider what they can do to conserve and enhance biodiversity in England. This policy sets out Great Canfield parish council's considerations.

COMPLAINTS PROCEDURE - Policy 
Great Canfield Parish Council has adopted a formal complaints procedure for complaints about the administration or procedures of the Parish Council. This policy was reviewed and remains valid at April 2024.

DIVERSITY AND INCLUSION POLICY - GCPC Diversity and Inclusion Policy
Adopted on 21 July 2025, this policy sets how the parish council will reflect an inclusive and diverse community in Great Canfield.  

DOCUMENT RETENTION - Policy
A policy approved in April 2024 which sets out all records created, received or maintained by the Parish Council in the course of carrying out its functions, and the time period for which important documents are retained.

FINANCIAL REGULATIONS - GCPC Financial Regulations
Financial Regulations govern the conduct of financial management by the Parish Council, amended orders adopted at the meeting on 14th October 2019 and were updated in April 2024 to reflect the use of electronic banking.

GRANTS POLICY - GCPC Grants Policy
Adopted on 14 March 2022 and confirmed valid at April 2024, this policy sets out the process for applying for grants from the parish council and eligibility. Grants are available which benefit the residents of Great Canfield. 

IT AND EMAIL ACCOUNTS POLICY - GCPC IT and Email Accounts Policy
Adopted on 21 July 2025, this policy sets how councillors and parish council staff should use official email and social media accounts. 

PRIVACY POLICY - GCPC Privacy Notice
Great Canfield Parish Council is committed to respecting and protecting the privacy of anyone using this website and the confidentiality of any personal information that you provide to us. 
The Parish Council is governed by the General Data Protection Regulation (GDPR) and other legislation relating to personal data and rights, such as the Human Rights Act.
You can visit our website without telling us who you are and without revealing information about yourself.  If, however you contact the Parish Council you will be providing contact information and the Parish Council’s Data Privacy Notice can be viewed using the link above.  It covers the collection, protection, use and your rights of the personal information which you provide to the Parish Council.

PUBLICATION SCHEME and FREEDOM OF INFORMATION - gcpc_publication_scheme_april_2025.pdf
The Freedom of Information Act 2000 requires every public authority to have a publication scheme, approved by the Information Commissioner’s Office (ICO), and to publish information covered by the scheme. Great Canfield Parish Council has adopted the ICO Model Publication Scheme. This scheme will enable members of the public to view and access information held by the Parish Council.

RESERVES POLICY - Policy
Great Canfield parish council is required to maintain adequate Financial Reserves to meet its needs. The purpose of this policy is to set out the different type of reserves, and how the Council will determine and review the level of our Reserves. This policy was reviewed and approved in January 2025 as part of the annual budget setting.

STANDING ORDERS - GCPC Standing Orders
Standing Orders are the rule book for the routine conduct of Parish Council business and are based on the statutory procedures laid out in the Local Government Act 1972, Schedule 12, paragraph 42.
Great Canfield Parish Council use the standard template drawn up by the National Association of Councils tailored, where appropriate to our particular circumstances. Amended orders adopted at the meeting on 11th June 2018 and confirmed valid at April 2024.

VILLAGE HALL - Terms of Reference
On 1 November 2020, the Parish Council took on a 7 year lease for the village hall. A village hall committee manages the hall on a day to day basis and operates as a committee of the parish council as per the terms of reference