GREAT CANFIELD PARISH COUNCIL

Endway Cottage, The Endway

Good Easter, Essex

CM1 4RS

YOU ARE HEREBY SUMMONSED TO ATTEND A MEETING OF GREAT CANFIELD PARISH COUNCIL AT GREAT CANFIELD CHURCH HALL ON MONDAY 11^th OCTOBER 2010 AT 8.00PM FOR THE PURPOSE OF TRANSACTING THE FOLLOWING BUSINESS.

PUBLIC MEETING  8pm – (15 mins)

AGENDA

1.                  APOLOGIES FOR ABSENCE – Clerk

Cllr Jones (meeting), Cllr Green, Cllr Sives

2.                  DECLARATION OF INTEREST – All

3.                  MINUTES OF PARISH COUNCIL MEETING 13^th September 2010 for approval and signature, (5 mins)  – All

4.                  MATTERS ARISING FROM THE MINUTES – NOT ELSEWHERE ON THE AGENDA (10 mins) – All

Decision required on whether a Parish Council meeting is held in August.

BT Phone Kiosk, currently waiting for BT to send their ‘Notice to Complete’, at which point legal ownership transfers.  Clerk chasing for update.

Update on whether Book Club are interested in using the phone kiosk.

Footpath Maps received, decision required on where to put them.

5.                  DISTRICT COUNCILLORS’ REPORTS (10 mins) – District Cllrs

6.                  CORRESPONDENCE (10 mins) – All

Comments and/or actions from circulated mail, including

Essex County Council request for information for the Preliminary Flood Risk Assessment.

7.      USING THE VILLAGE DESIGN STATEMENT WHEN COMMENTING ON

PLANNING APPLICATIONS (10 mins) – All

To debate and agree on the use of the VDS as guidance by the Parish Council when dealing with planning applications.

8.            QUARTERLY UPDATE ON VILLAGE HALL (5 mins) – Cllrs Mackley and Sams

9.      PARISH COUNCIL ACTIONS FROM THE VILLAGE MEETING (10 mins) – Cllr Sams

Following the Annual Village Meeting held in April 2010 a number of suggestions/requests were raised by residents which fall under the remit of the Parish Council.  Whilst a number of these items have been discussed and progressed two points remain outstanding for a decision on whether any action is required.

a)      Suggestion on cultivating some or all of the Village Triangles.

b)      Issue with litter on the verges which is thrown from vehicles.  Is it possible to provide litter bins at entrance to village especially on slower junctions?  Also some sort of sign on entry into the village, e.g. ‘Please respect our village’.

10.  MAINTENANCE OF THE VILLAGE PONDS AND LITTER PICK (5 mins) – All

To consider any work required to maintain the village ponds and to consider whether an Autumn litter pick is necessary.

11.  THE USE OF THE LEISURE AND SHOPPER BUS (5 mins)  - Cllr Salmon

Essex County Council has been in discussion with UCT about funding. We now need 7-8 passengers weekly to justify the running costs.  How can we encourage the village to use it or lose it?

12.  REPRESENTATIVES REPORTS:- 

12.1.        Footpaths, Byways, Bridleways and Greens (10 mins) – Cllr Sives

Village Walks for 2011

12.2.        Highways/Road Safety  (10 mins) – Cllr Mackley

At the corner of Cuckoos Lane and Green Street (west side) the drainage from the road to the ditch is blocked causing flooding when it rains in this area. The grip (channel between ditch and the road edge) needs to be dug out and cleared to enable the rain water to drain away into the ditch.

Cuckoos Lane and Ashfields – Update on progress and current situation.

Kerbing at Bullocks Lane – Update on progress and current situation.

12.3.        Crime Prevention/Neighbourhood Watch (5 mins) – Cllr Salmon

12.4.        Tree Warden (5 mins) – Cllr Green

13.  PLANNING (15 mins) – Cllr Vincett

13.1.        Application/Decisions/Enforcements

APPLICATIONS

                        APPL No.                   UTT/1706/10/AG

                        DEVELOPMENT      Erection of agricultural storage building

                        LOCATION               Griffin Farm, Canfield Road

           DECISIONS

           APPL No.                   UTT/1258/10/FUL

DEVELOPMENT      Erection of building for stabling horses, storing hay and associated machinery

LOCATION               Great Canfield Park, Canfield Road

DECISION                 Refused

           APPL No.                   UTT/1404/10/FUL

DEVELOPMENT      Erection of replacement dwelling

LOCATION               Springmead, Canfield Road

DECISION                 Conditional Approval

13.2.                    UTT/0998/07 Canfield Drive Caravan Pitch – Update on latest situation. 

Response received from Essex County Council confirming land owned by Essex County Council.

13.3.                    Crumps Farm – Decision on whether to respond to the 2010 and 2011 Mineral Working and Active Landfill Sites Environmental Award Scheme.

13.4.                    Newlands Farm – Update

13.5.                    Meadow Lodge – Update

14.  FINANCE (5 mins) - Clerk

14.1.        Cheques for Approval

PAYMENT TO	VALUE
Allison Ward - September 2010	Tbc
Latitude Mapping Ltd (Printing of Maps)	£58.75

14.2    Confirmation of receipt for Precept

14.3    Quarterly Update on Finances including Bank Reconciliation

15.  ITEMS FOR SUBMISSION TO THE GREAT CANFIELD NEWSLETTER, WEBSITE AND PARISH NEWS (5 mins) – All

A summary of the Parish Council meeting will be included in Parish News. 

16.  ITEMS FOR NEXT AGENDA INCLUDING MATTERS RAISED IN PUBLIC SESSION (5 mins) – All

16.1.                    First draft of the 2011/12 budget

17.  DATE OF NEXT PARISH COUNCIL MEETING Monday 8^th November, 2010.

18.  TIME AND CLOSE OF MEETING

Signed : ALLISON WARD                                                             Dated :

CLERK to GREAT CANFIELD PARISH COUNCIL

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